Keeping Track of Wedding Vendor Contact Information

Is your list of wedding vendor information getting out of hand? When you’re planning a wedding you always need to keep the contact information readily available. Luckily for the modern bride, the days of keeping track of vendor information in large books are over. The advent of the spreadsheet and even planning and organizational programs has made it possible to input the necessary data and then update it with little trouble. Keeping track of your vendor contact information is now just a matter of finding the right software and making sure all of your vendors make it into the system.

Step 1: Gather the list of vendor information and decide what you need to maintain within the spreadsheet program or vendor organization software. Some businesses will only need to keep track of the basic contact details, such as company name, address, and so forth. Other businesses will need to include extra information that will be useful when it comes time to contact the company. Take the time to think about what you need to include in the program.

Step 2: Select the program that you want to use. Basic spreadsheet programs such as Microsoft Excel allow you to build your contact information from scratch and include as many or as few details as you need. A purchasable vendor organization program will already include a variety of options, from the basics of contact details to a variety of vendor-related specifics that might be necessary to know when working with a vendor. Fortunately, the purchasable software will also allow you to select among the available options so that the categories you do not need can be hidden or deactivated.

Step 3: Begin adding the contact information that you want to include. As you add the information, check to make sure that you understand how to find records in the event that you need to update them or access them.

Tips and Warnings

For those familiar with its features, Microsoft Excel can be an excellent program that enables a business to keep track of exactly what it need in terms of vendor contact information. For those who have never worked with the program before, however, it can be somewhat confusing and not always user-friendly. If you are unfamiliar with Excel, the ready-made software might be a better choice.